Master Data – why you can’t afford to muck it up

Master data refers to having one set of reference data to control the entire end-to-end process by incorporating rules, standardising input and removing duplication. It can cover relatively static reference data, transactional, unstructured, analytical, hierarchical and meta data.

Master data management has the objective of providing processes for collecting, aggregating, matching, consolidating, quality-assuring, persisting and distributing, such data throughout an organisation to ensure consistency and control in the ongoing maintenance and application use of this information.

What is master data and why you need to get it right

Eradicate Different Data Sets & Manual Input

At a basic level, master data management seeks to ensure that an organisation does not use multiple (potentially inconsistent) versions of the same master data in different parts of its operations, which can occur in organisations that use multiple software applications from different vendors across different sites, even different teams, i.e. Accounts, Sales & Operations.

A typical example of poor master data management is the scenario of a company at which a customer has set up and account, this account is duplicated in both CRM and accounting application with different contacts, locations and pricing for services, when the said services take place confusion could reign with getting to sites, accessing locations and billing the correct people with mistakes in invoices, which could not just be costly to rectify in administration time but also could jeopardise the customer relationship.

Eliminate Incorrect Data by Incorporating Rules

In computing, a master data management tool can be used to support master data management by removing duplicates, standardizing data (mass maintaining), and incorporating rules to eliminate incorrect data from entering the system to create an authoritative source of master data. Master data are the products, accounts and parties for which the business transactions are completed.

Eradicate Data Silos by Linking All Transactions with a Common Point of Reference

Master data management (MDM) is a comprehensive method of enabling an enterprise to link all of its critical data to one file, called a master file, that provides a common point of reference. When properly done, master data management streamlines data sharing among personnel and departments. In addition, master data management can facilitate computing in multiple system architectures, platforms and applications.

Quality Control & One Version

At its core, Master Data Management (MDM) can be viewed as a “discipline for specialised quality improvement” defined by the policies and procedures put in place by a data governance organisation. The ultimate goal being to provide the end user community with a “trusted single version of the truth” from which to base decisions.

Drive Process & Standards

Master data management (MDM) comprises the processes, governance, policies, standards and tools that consistently define and manage the critical data of an organisation to provide a single point of reference.

Power Transactions with Master Data

While master data is often non-transactional in nature, it is not limited to non-transactional data, and often supports transactional processes and operations. For example, Master data may be about: customers, products, employees, materials, suppliers, and vendors, and it may also cover: sales, documents and aggregated sales.

 

Benefits of Waste and Recycling One Master Data

Master data
Master data stored in Waste and Recycling One

Enhance Service, Speed-Up Billing, Manage Payments, Increase Profitability

Using one set of data, in Waste & Recycling One means that right from the very beginning of the process, like a quote, through to the very end, like banking and payments, everything can be monitored and controlled. Giving you continuity, accuracy speed and insight in everything your business does.

You just don’t get this level of efficiency and control in separate software applications.

WR1 Business Partner Master Data in the embedded CRM is linked to Price Lists, Material Data, Waste Codes, Job Data and importantly integrated financial transactions, so accounts payable and receivable activities can be actioned immediately. One set of customer and supplier data is used throughout the software so that quote is passed to contract, scheduling, planning, in-bound material and container processing.

As the customer and supplier data is maintained through Waste & Recycling One, quote to cash, as soon as jobs are confirmed they can be immediately invoiced, any matching payments directly related to the job, no rekeying into other software applications.

Accounting journal transaction is raised immediately and the nominal ledger is updated, manually, semi or automatically, it’s your choice.

In general, as an improvement in speeding up administrative process, the use of Waste & Recycling One as an integrated software solution eradicates the need for multiple applications and saves on average 30% administration time immediately on implementation.

Find out more in our article: Data Management for Process Control