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Master Data – Automate transactions from in-field to operations to accounts, speeding process, increasing accuracy and halving time spent on data administration
ISB Global is an SAP Business One partner and has developed integrated software platforms that suit the requirements of organisations operating in waste logistics and recycling materials sectors, worldwide, SAP, Waste & Recycling One.
How Master Data Controls Process
Master data is a key part of the implementation especially when migrating from multiple interfaced applications to integrated software platforms, SAP Waste & Recycling One.
Master data objects are the fundamental items that control and govern all transactions in the business process. They need to be precise and nurtured for transactional data to be managed accurately throughout the enquiry to banking process in SAP Waste & Recycling One.
The SAP Waste & Recycling One master data includes a range of data objects in customer, supplier, orders, materials, pricing matrices, stocked and non-stocked items, assets, vehicles, account, project, cost centre and tax codes and posting distribution rules.
The associated CRM, enquiry, draft and quote tasks compile and move the waste logistics order through the different stages of the enquiry to banking process. The relationship to transactional (and reference) data governs, controls and can semi or fully automate the process, according to configuration settings in SAP, Waste & Recycling One.
Automatically Generating Reports
Once the order is compiled and planned using master data components, it can be carried out according to the instructions guided by the master data. For example, the order type is scheduled to take place on customer request. Corresponding materials data in the order governs waste transfer reporting. Instructs an internal or subcontractor vehicle asset, and notification of a manifest or acceptance process, for quality analysis or laboratory sampling, in turn governing recycling or disposal route.
Controlling Bi-Modal Interaction
As a true Bi-Modal operation, SAP Waste & Recycling One data governs the scheduled order for logistics execution in SmartWorld, RoutiLogix, a flexible logistics, planning, scheduling and optimisation app.
The DriviLogix UX allows the vehicle teams to interact quickly with the integrated master (transaction and reference) data, capturing additional information against the planned order’s master data. In turn easily managing variance against planned weights and difference in costs, in real time against order, shift, route and sequence, automatically from onboard weighing equipment, if (IoT) connected.
Regulating Weight, Quality & Costs
The weights back from third party and subcontractor sites are uploaded to portal or directly, easily, automatically and matched against planned data. Reporting on any variance in costs, helping to manage accurate payments for associated disposal and recycling activities. The same process applies to scales and bridges at your own plants, confirming weights and outbound charges.
Price Master Data Command
Once the logistics order is confirmed and completed against planned master data and any variance managed. Master data also governs the sales order charging elements for the service provided (from customer pricing master data) and any payments due from third party haulage or recycling costs based on the materials and weights (from supplier pricing master data).
Automated Journal Posting
As these processes have been planned, executed and confirmed correct, they can be automated to create, raise and post journals to predefined general ledger account master data. Including cost, project, departmental and budgetary analysis. Ensuring integrated cost and profit data used in accounts is correct – it has been planned and if necessary corrected in operations if deemed out of tolerance.
Master Data Integration vs. Interface
Studies and value engineering exercises on implementations conducted to date, show the use of master data to maintain and control transactions has resulted in a significant increase in financial and operational business processes and benefits. Profitability, accuracy, speed and administration timing has an average uplift of >65% in comparison to separate software applications, interfaced and not integrated.
If there is a process area that you require a more in-depth understanding please let us know, we will be happy to provide further explanation and demonstration.